Activities Coordinator

Department: Program
Reports to: Assistant Camp Director, Programs
Supervises: Activity Leader Partners
Dates of Employment: May – August
Compensation: Paid Weekly, Housing and Meals provided

Job Summary: The mission of the Double H Ranch is to provide specialized programs and year-round support for children and their families dealing with life-threatening illnesses. The Activities Coordinator meets the mission of Double H by supporting and developing programs and activities that meet the needs of all campers. The Activities Coordinator primarily provides general support to all areas of a camp with a focus on intentional programming and scheduling.

Main Responsibilities:

• Communicate with program areas, cabins, and Assistant Camp Director, Programs to create session supplies purchase orders
• Communicate with Assistant Camp Director, Programs and Development Office for supply donations
• Responsible for development of camp-wide programming (camp wide game, entertainment) and modification throughout summer based on feedback
• Develop staff committee assignments based on feedback and program needs
• Meet with newly assigned committees to communicate responsibilities and delegate among staff

During Session:
• Create and facilitate camp-wide programming and entertainment including campfire entertainment, camp wide game, morning assembly, and camp spirit events and activities
• Purchase all session supplies with Assistant Camp Director, Programs’ approval
• Participate in the execution of Great Escape transportation including departure from camp and departure from Great Escape. This can include distributing bus assignments, supporting the loading and unloading of buses and vans, serving as a driver, transporting lunch
• Provide general program support including set up and clean-up of camp wide activities, maintenance of camp appearance, organization of supplies and spaces and assist in cabins or program areas to support success in those areas. Communicate facility needs and concerns to appropriate Double H Ranch staff.
• Participate in session Activity Leader meetings, providing updates as needed

Post Session:
• Participate in weekly staff meetings, providing updates as needed
• Perform camp wide clean up inspection
• Communicate with program areas to determine program needs, inventories, and program success

Leadership Responsibilities:
• Complete skills verification of Archery Activity Leaders prior to session 1
• Provide ongoing observation and feedback to Activity Leader partner areas
• Formally evaluate Activity Leader partner areas twice in summer
• Supervise assigned committees
• Join cabins or program areas to support ratio as needed
• Provide constructive feedback for staff and remain professional regarding staff feedback
• Evaluate staff and conduct 1:1 meetings with designated staff
• Assist the Leadership Team with the development and facilitation of all staff orientations
• Communicate any staff related issues with their direct supervisor
• Serve as a qualified Double H driver as needed throughout the summer including off site trips, pick-ups and drop offs, and any program needs
• Provide transportation for staff, volunteers and campers

Safety Responsibilities: • Report any acts of maltreatment, neglect and/or any other violation of camp policies immediately to the Camp Director • Ensure that American Camping Association standards, SeriousFun Children’s Network standards and NYS Department of Health standards are being implemented and followed • Must complete all medical and employment forms • Must adhere to all safety rules and teach campers what those rules are • Responsible for knowing and adhering to the policies and procedures described in the staff manual • Follow all Behavior Management rules and guidelines

Staff Team Responsibilities:
• Actively participate in staff training
• Support other members of the staff and volunteer team
• Be a role model for all staff and volunteers
• Treat other staff and volunteers with professionalism and respect
• Accept supervision and guidance from staff and supervisors
• Provide inter-session coverage two to three times during the summer season
• Residential throughout the summer program
• Perform any other duties assigned by their direct supervisor

• At least 19 years of age
• At least two prior seasons in the camping industry or equivalent role
• No criminal conviction record related to the treatment of children

Essential Functions:
• Must be able to provide complete, independent personal care for yourself regarding: hygiene maintenance & medical needs & medication administration.
• Must be able to provide personal care for campers including: bathing, toileting, changing diapers, dressing, transferring children out of their wheelchair, etc.
• Must be able to physically and mentally able to work 12 hour shifts with limited breaks.
• Must possess the strength and stamina to maintain constant supervision of campers for the duration of the season.
• Be able to push, pull, lift and carry items up to 50 pounds.
• Be able to supervise and instruct campers; this will require the ability to walk, sit, climb, kneel, crouch and stand.


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